2024 SUMMER CAMP POLICIES

 

These Terms of Service (“Terms”) are a legally binding contract and govern your and/or your children’s access to, and use of, products, services, activities, and camps, including, but not limited to, Camp Happy Hall (“Services”) offered by Happy Hall School, LLC, a California limited liability company(collectively, “Happy Hall” “we,” or “us”).

  

PROGRAM ELIGIBILITY

To attend Camp Happy Hall Summer 2023, your child must turn 4 by April 2, 2024 must be toliet trained.

• Adventurers: Entering TK - K

• Explorers: Entering grades 1 - 3

• Trailblazers: Entering grades 4 - 7

• Teen Leader: Entering grades 8 -12

 

PAYMENTS

• Non-refundable $50 deposit per session paid at the time of registration.

• Remaining balance is automatically processed on

  • May 1 (Sessions 1-4)

  • June 3 (Sessions 5-7)

  • July 1  (Sessions 8-10)

• Tuition Auto Pay (TAP) can be set up with bank account (no fee) or credit card (2% service fee).

• Insufficient funds or credit card denials are subject to a $50 fee.

 

DISCOUNTS

• Sibling discount does not apply to Teen Leaders. 

• Super Early Bird discount of $40 off per session ends Thursday, February 29. 

• Early Bird discount of $20 off per session ends Friday, May 1. 

​

ADDING SESSIONS

• To add Camp Sessions, AM & PM Camp, or lunch, use the Parent Portal.

• There is no charge to add.

 

TRADING SESSIONS

• To trade sessions (canceling and adding the same number of sessions), you must FIRST register for the session(s) you would like to add using the Parent Portal and then submit a Notice of Change Form for the session(s) you would like to cancel.

• If you are trading sessions, please indicate the session(s) you have added to substitute for the session(s) you are canceling. 

• There is no charge to trade sessions. 

 

CANCELLING SESSIONS

• To cancel Camp Sessions and receive a full refund (less the $50/per session deposit), the Notice of Change Form must be received no later than Monday, May 1. There are no refunds for cancellations after Monday, May 1.

• To cancel AM & PM Camp, or lunch, and receive a full refund, the Notice of Change Form must be received no later than the Friday prior to the camp session.

• In the event of cancellation due to force majeure (including but not limited to COVID-19), a refund/credit will be offered for any subsequent weeks that Camp Happy Hall is unable to operate.

• Absences cannot be made up. There are no credits or refunds for missed days.

• Please know that our cancelation policy is intended to allow our team of experienced professionals to plan and implement a summer program that meets your family’s needs.

 

LATENESS & ABSENCE

• If your child is going to be late or absent, please notify Camp Happy Hall.

• Absences cannot be made up. There are no credits or refunds for missed days.

 

EARLY DROP-OFF/LATE PICK-UP

• There are no drop-offs before 7:00 AM.

• Drop-Offs during AM Camp (7:00-9:00 AM) are subject to the AM or PM Camp Fee.

• Pick-Ups during PM Camp (4:00-6:00 PM) are subject to the AM or PM Camp Fee.

• There is a $5 per minute Late Fee starting at 6:00 PM. Frequent lateness may result in dismissal.

 

SECURITY

• Parents/guardians are required to provide their unique pin to a staff member upon drop off and pick up.

• Be sure a staff person acknowledges your child’s arrival and departure. Children must not be left unsupervised.

• Your child will only be released to those authorized in the Parent Portal.

• If there is a change to your family information (telephone, custody, medical, etc.), you must update the Parent Portal and inform the Camp Director.

 

ITEMS FROM HOME

Children are only permitted to bring a light jacket, hat, and water bottle to camp.

 

CELL PHONE USE

Children are not permitted to use cell phones. If a child needs to contact parents, the camp phone is available. 

 

ILLNESS

• Stay Home - You must keep your child home if they have a temperature of 100.4 or above or any other flu-like symptoms (Symptoms include fever, chills, muscle aches, cough, congestion, runny nose, headaches, and fatigue).

• Child Pick-Up - If your child is in our care and has a temperature of 100.4 or any other flu-like symptoms, you will be called and expected to pick up your child within one hour.

• Returning to Camp (Not COVID) - After your child has been ill, it is important to adhere to the following guidelines when determining whether or not your child is ready to return to camp.

  • Mood, appetite, behavior, and activity are again normal

  • No fever for 24 hours without a fever reducer

  • Vomiting, diarrhea cleared for 48 hours

  • Frequent coughing, excessive nasal discharge resolved

  • Pain (earache, cramps, headache, etc.) resolved

• Returning to Camp after COVID-19

  • Isolation can end after day 5 if symptoms are not present or are resolving and a negative test.

  • Isolation can end after day 10 if symptoms are not present or are resolving without a negative test.

 

MEDICATION

• To administer any medication, including over-the-counter items, to your child, State Law Section 101226.e requires that you provide us direction from a doctor and your daily written authorization (on the Happy Hall Medication Authorization Sheet).

• Medication must be turned in to a Director.

• Medication may not be stored in a child’s backpack.

 

ALLERGIES & SPECIAL DIETS

If your child has allergies or dietary needs, you must list them in the 1CORE Parent Portal and discuss them with a Director.

 

WATER

• All staff and children are required to bring a refillable water bottle from home.

• The use of water fountains will be restricted. 

 

SUNSCREEN

• Happy Hall will use Rocky Mountain Sunscreen SPF 50 KIDS Spray Mist to apply sunscreen to children.

• Please do not bring sunscreen from home unless your child has a doctor’s note verifying an allergy or skin condition that requires an alternative brand.

 

LIMITED ACCESS TO CAMP

• Access to our Camp will be limited to staff, children, and business-essential personnel.

• Parents/Guardians are not permitted to enter classrooms.

 

ASSUMPTION OF RISK

Using the Services carries certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. You understand that you and your children may be exposed to dangers and hazards, including but not limited to: use of common classroom tools such as scissors, hot glue guns and tape dispensers; active outdoor play with other children; in-person interaction with other people; use of playground equipment; use of specialized equipment for certain activities for children entering grades 4 - 7 (including, but not limited to, cooking tools, kitchen knives, saws, drills, etc.); as well as the negligence of others. By using the Services, you understand and appreciate these dangers, hazards and other risks that are inherent in these activities, and that you acknowledge that your children’s participation is voluntary and that you knowingly assume all such risks.

 

ACKNOWLEDGEMENT OF HEALTH CARE PROCEDURES

For in-person programs, activities or camps, you give permission to Happy Hall to act according to their best judgment in any situation requiring medical attention for your children. This includes, but is not limited to, routine health care, administering and/or dispensing prescribed medications, and seeking emergency medical treatment including ordering x-rays or routine tests. You agree to the release of any records necessary for insurance purposes. You acknowledge that it is your responsibility to provide medical insurance coverage for your children while participating in the activities. Any costs of medical treatment provided to your children that are not covered by medical insurance will be your sole responsibility. You give permission to Happy Hall to arrange necessary related transportation for your children. In the event you cannot be reached in an emergency, you hereby give permission to the physician selected by Happy Hall to secure and administer treatment, including, but not limited to, hospitalization.

 

MEDIA AND PHOTO CONSENT AND WAIVER

By using the Services, you hereby grant consent and permission to Happy Hall, its representatives and employees the right to take photographs, movies, and other video and audio recordings (the “Media Materials”) of your child, or any member of the extended family in connection with the work of Happy Hall.

 

You agree to give Happy Hall irrevocable and unrestricted permission to use your children’s likeness in such Media Materials without his/her name for any lawful purpose including, but not limited to, publicity, newsletters, brochures, publication, reports, web pages, promotional materials, and social media channels in connection therewith.

 

You hereby irrevocably authorize Happy Hall to edit, alter, copy, exhibit, publish, or distribute these materials for any lawful purpose. In addition, you waive any right to inspect or approve the finished product wherein your children’s likeness appears. Additionally, you waive any right to royalties or other compensation arising or related to the use of any Media Materials.

 

You agree that Happy Hall owns the copyright in the Media Materials. You hereby hold harmless, release, and forever discharge Happy Hall, and its legal representatives, from all claims, demands, and causes of action which you, your heirs, representatives, executors, administrators, or any other persons acting on your behalf or on behalf of your estate have or may have by reason of this authorization.

 

BEHAVIOR

• Children and staff alike are entitled to a safe and pleasant environment. If a child shows disrespect, yells, threatens others, or acts violently, you will be called and expected to pick up your child immediately.

• If your child is unable to safely interact or participate at camp, you will be called and requested to pick up your child immediately. The Camp Director will work with your family to help address any issues.

 

DISMISSAL POLICY

If it is in the best interest of the child and/or Happy Hall, we reserve the right to dismiss a child.

 

OUTSIDE SERVICES

Happy Hall strongly discourages our employees from providing families any services that are not part of our program. Happy Hall does not authorize such services and is not responsible for any acts or omissions of any employee while providing such services.

 

ARBITRATION

In the event a dispute arises out of or relating to services provided by Happy Hall that cannot be resolved in good faith directly with Happy Hall, all parties (parents, guardians, Happy Hall ) agree to participate in mediation by a mutually agreed upon third party. In the event that mediation does not resolve the dispute or no third party can be agreed to, then parties agree to participate in binding arbitration governed by the Commercial Arbitration Rules of the American Arbitration Association. Any settlement or award by the arbitrator shall be final and enforceable in any court having jurisdiction over this dispute.